Service Hours will not be required to maintain good standing for the 2020 - 2021 season. Due to the uncertain nature of the season, the Board of Directors has voted to eliminate the service hour requirement for this year. This may mean reduced service to our rowers in terms of food at regattas and over spring break. This will probably mean that the Robinson Crew will have to rely upon the good will of our members as VASRA and VHSL will certainly require a number of work positions during the regattas. But, we don't know what that will look like at this time so we cannot levy a requirement.
We will plan for the 21/22 season with a reduced service-hour requirement based on the limited opportunity to acrue this year.
for the Board, sincerely,
Here is the link for the Service Hours Report of the 2020-2021 season. The report includes hours recorded for the period through July 2020:
2020-21 Service Hour Spreadsheet
If you have any questions, please contact the volunteer coordinator in charge of the activity/event immediately to rectify issues.
Be sure to track your recorded service hours, (including dates, event, hours worked, and coordinator), and let Jeanette Wallace know of any discrepancies immediately.
How to Read the Service Hours Report
The totals are listed in alphabetical order with the Novice(N) and Returning (R) rowers combined.
How to Earn Service Hours
Download the Service Hours Cheat Sheet (under construction) to help you better understand the service hours system. (It lists the ins and outs of the service hour earning system and is a great resource for new families!)
Since no family dynamic is the same and it is recognized that some families may not be able to meet their service hour requirements entirely by physically being present, service hours may also be earned through the donation of various goods that are required throughout the season. It is generally recognized that the donation of necessary goods carries with it a service component. While the donation of goods is welcomed and offered as a way to assist our team member’s families, that for whatever reason have a difficult time physically donating their time, what the Robinson Crew Boosters Club wants and what the team really needs is your time.
Additionally, for those families experiencing financial or other personal difficulties that make it impossible to meet their service requirements through time or donations, please download, read, fill out and submit the Service Hour Reduction or Exemption Request Application and follow the instructions on the form.
Download the Hours for Robinson Crew Boosters Club Volunteer Positions for a complete listing of ways to earn service hours through volunteering. (It lists all of the volunteer positions in the organization, the service hours awarded for holding those positions, and the amount of service hours awarded for volunteering and/or participating at many of the events held throughout the year)
If You Have a Question about Service Hours
If the service hours shown do not match your records, please contact the person responsible for the event, do not contact the service hour coordinator. Requests for service hour corrections must be initiated by the event coordinator and must be approved by the governing vice president, who will notify the service hour coordinator.
How to Reach the Goal
In order to reach the required service hours for the year, the following guidelines are suggested for athletes and their families:
Pace yourself - Do not leave your service hours requirement until the last minute. It can be much easier if you work at it gradually. Take advantage of service hour opportunities as they arise.
Sign in - Every time you work for service hours, sign in with your athlete's name. The event coordinator and service hour coordinator can report service hours properly only if athlete information is provided.
Keep a log - Keep a detailed log of your service hours as you accumulate them. This is the athlete and family's responsibility. If an error occurs in reporting service hours, you can use your log to help get the error corrected. Here is a handy Personal Service Hour Tracking Sheet, for your convenience.
Act quickly - Respond to service hour opportunity notifications quickly before they are taken.
Volunteer - If you have an area of expertise or interest, volunteer to serve as an event participant, event coordinator, board member, or other volunteer. Contact an RCBC Board Member or volunteer to learn more about how to contribute.
Novices are required to earn 25 service hours per season, and all other athletes are required to earn 75 service hours per season. In the case of two or more novices, the family maximum is decreased to 40. The maximum number of service hours any one family must accrue in a season is 150.
Service hours for the season are measured from February 16th of the previous school year through February 15th in the current school year. Service hours earned on February 16th and after will be applied to the next season.
It is the responsibility of the event coordinator to notify the responsible Vice President in writing (using a spreadsheet) within two weeks of the event identifying the workers, service hours earned and athlete receiving the service hours. Event Coordinators are required to send their event service hour spreadsheets to the responsible vice president no later than the third week of each month, unless the two-week window prevents this. The Vice President is required to send the approved spreadsheet to the Service Hour Coordinator by the end of the month. The Service Hour Coordinator is required to publish the service hours the second week of the month.
Service hours will be awarded based on the athlete and family's participation in booster-approved activities. Hours may not be given away to other rowers after the event has passed and there is a maximum of 10 total hours, per service hour year, that may be given away by a family to a single rower.
Each athlete and family must participate in the necessary activities to accumulate the required service hours in the specified period. In the event an athlete does not earn sufficient service hours by the deadline, the additional service hours must be purchased for $15 per service hour. The athlete will be ineligible to participate in any crew activities including practice after the deadline until the service hour deficiency is funded.
Awarded service hours cannot be transferred except between siblings, however, an athlete or volunteer may earn service hours for another rower. Service hours earned for another rower must be notated upon signing in for an event.
All service hours earned after the deadline by underclassmen will be applied to next season.
It is the responsibility of the rower and their family to keep track of their service hours and bring any discrepancies to the attention of the Event Coordinator immediately upon discovery.
You have 60 days from the date of the event to bring any discrepancies to the attention of the Event Coordinator.
Service hours will only be credited after they are earned. Service hours will be awarded to coordinators and participants per the published schedule.